The concession stand rota that survives a whole season.
Concessions, gate, scoreboard, field prep, timers. Post the season in one pass, let families claim what fits, and see at a glance who still owes their shifts.
Free for volunteers, always · $1 to try for your organization
Most leagues require shifts. Almost none can tell you who has worked them.
Youth sports has a rule other volunteering does not: participation is usually mandatory. Two shifts per family per season, sometimes backed by a deposit cheque that gets torn up at the end of the year. It is a good rule and it collapses in practice, because enforcing it means someone keeping a tally across sixty families, twelve weekends and four different sign-up sheets — one per sport, each owned by a different parent.
So the tally never gets kept, the deposit never gets cashed, and the same eight families work every home game while everyone else finds out in May that nobody was counting. The scheduling was never the hard part. The counting was.
The roles you'll actually be posting.
Game day
The positions every home date needs, usually in two-hour blocks.
- Concession stand — grill, counter, register
- Gate and ticket table
- Scoreboard and clock
- Announcer and music
- Chain crew and line judges
- Team parent on the bench
Before and after
The shifts that decide whether game day starts on time, and the one nobody claims.
- Field prep, lining and dragging
- Net, goal and equipment setup
- Stand restocking and ice runs
- Trash, sweep and lock-up
- Cash count and deposit
Roles that need a certificate
Lock these to a group so only qualified volunteers can take them.
- Certified officials and referees
- Meet timers and stroke-and-turn judges
- First aid and AED trained
- Food handler certified for the grill
- Insured drivers for away games
Tournaments and the off-season
Short bursts of heavy staffing, and the club business that keeps it running.
- Home tournament and meet weekends
- Registration and picture day
- Fundraiser nights and raffles
- Spirit wear sales and distribution
- Uniform handout and collection
- Equipment inventory and clean-out
Who still owes their shifts, without a tally sheet
Attendance you mark on the day rolls into hours per volunteer for any date range. Sort that list in April and you have the families who met the requirement, the families who did not, and the receipts either way — instead of an argument and a shoebox of paper.
Twelve home dates, posted once
"Every home Saturday, March through May, two two-hour concession shifts and a gate" is one entry. Rain-outs and rescheduled games are edits to the series, not a rebuild of a spreadsheet somebody else owns.
Only certified people on the certified jobs
Timers, officials and anyone working the grill under a food handler rule go in their own group, and the role is restricted to it. A parent who means well but is not certified never sees that spot, so nobody has to have the conversation at the table.
The gap that appears on Friday night
A cancellation reopens the spot and calls out to the families eligible for it, not to the whole club. The board president is not the messaging system, and the other two hundred parents do not get a text about a scorekeeper slot at a game their child is not playing.
Printable sheets you can use today.
Nothing to sign up for and nothing to download — they print straight from the page.
Questions we get from sports and booster clubs.
Can we enforce a shifts-per-family requirement?
You get the number: hours and shifts worked per person for any range, exported as CSV. Enforcement is still yours — there is no automatic deposit hold or refund, and nothing bills a family who came up short.
We run four sports with four different boards. One schedule or four?
One organization, with each sport as a group. Each board's coordinator posts their own dates, roles restricted to that sport's families, and the club sees a single calendar — usually for the first time.
Do you handle player registration or fees?
No. It schedules volunteers and nothing else — no player rosters, no registration forms, no payments. Keep using whatever your league uses for that.
Games get rained out constantly. How bad is rescheduling?
Edit the shift and everyone signed up is notified of the change. If a whole date moves, you edit that date rather than the series; volunteers keep their spots and get told.
Can parents swap shifts between themselves?
Indirectly: one cancels, the spot reopens to everyone eligible, and the other claims it. There is no direct hand-off to a named person, so a swap arranged in the stands still needs both taps.
Know who worked their shifts before the season ends.
A dollar to try it for a week. Every parent you invite is free, forever.