The school volunteer schedule, without the group text.
Front office, library, book fair, field trips, lunch duty. One schedule every teacher can post into and every parent can read, with district clearance built into who is allowed to claim what.
Free for volunteers, always · $1 to try for your organization
Twenty teachers, one office, and a folder of paper slips
School volunteering fails in a specific way. It is not that parents won't help — a surprising number will. It is that the ask arrives as a paper slip in a backpack, a line in a newsletter nobody opens, and a Wednesday reminder email from a teacher who has thirty other things to do. By the time the front office knows who is coming on Friday, it is Friday.
Meanwhile the office is holding the one list that actually matters: who has cleared the district's background check this year. That list lives apart from every sign-up, so somebody has to cross-reference by hand, every time, or find out at the door.
The roles you'll actually be posting.
Every week
The recurring duty that eats the most coordination time.
- Front office and reception help
- Library and media center
- Lunchroom and recess duty
- Reading buddies and small-group support
- Copy room and laminating
- Morning drop-off and crossing duty
Classroom
Posted by the teacher who needs them, seen only by that classroom's parents if you want it that way.
- Room parent and party helpers
- Center rotations and art projects
- Field trip chaperones, by bus or by group
- Guest readers
- Testing week proctors and hall monitors
The big weeks
Short, intense, and staffed by people who volunteer once a year.
- Book fair setup, shifts and teardown
- Picture day and retakes
- Field day stations
- Science fair judging
- Fun run and jog-a-thon
- Kindergarten round-up and open house
Athletics and after school
Often run by a different person from the one who runs daytime volunteering.
- Concession stand shifts
- Ticket table and gate
- Team parent and snack rotation
- Club and enrichment supervision
Only cleared parents can claim a classroom
Put this year's cleared volunteers in a group and restrict field trips, classroom help and anything else the district requires clearance for. Parents who haven't cleared yet still see the schedule — they just can't take those spots, which is a far better prompt to go get cleared than a reminder email.
Every teacher posts into the same place
Invite as many coordinators as you need. A teacher posts the shifts for their own room; the office sees the whole week in one view and can print the day's roster for the front desk, with who is expected and when.
See which day is thin before it arrives
Give a role a minimum as well as a maximum — a field trip that needs at least four chaperones says so, and the calendar marks the days still under their minimum. You find out on Monday, not at the bus.
Volunteer hours, ready when someone asks
Attendance rolls up into hours per volunteer and hours per activity, exportable as CSV. That is the number grants ask for, the number the district asks for, and the number nobody has ever enjoyed reconstructing from a sign-in binder in June.
Printable sheets you can use today.
Nothing to sign up for and nothing to download — they print straight from the page.
Questions we get from schools.
Can we keep a classroom's sign-ups private to that classroom?
Restrict the role to a group — one group per class, per grade, or per team — and only those parents can claim it. Everyone else sees the schedule without those spots.
Does it track background checks?
No, and it shouldn't — that is the district's process and its record. What it does is let you mark cleared volunteers as a group and restrict roles to that group, so the clearance you already track is enforced at the moment someone signs up.
Do parents need an account?
They join from a link or QR code — on the newsletter, on a flyer, on the classroom door — and sign up in the browser already on their phone. Nothing to install. There is an iPhone app for parents who want one.
What about parents without email?
A coordinator can add them and sign them up directly, and reminders can go by text instead. The roster also prints on one page, which is still the right answer for the front desk on the day.
Can one parent volunteer at two schools?
Yes. One account, as many organizations as they belong to — the elementary school, the middle school, and their church, without a second password.
Get the year on one schedule.
A dollar to try it for a week. Parents and teachers never pay anything.